Planning an event for 200 guests requires careful budgeting, and catering is one of the biggest expenses. The total cost depends on several factors, including menu selection, service style, location, and additional services. Here’s a detailed breakdown to help you estimate your catering budget.
Factors Affecting Catering Costs
1. Menu Selection
The type of cuisine and ingredients significantly impact pricing. A basic Indian vegetarian menu may cost between ₹500-₹800 per person, while a non-vegetarian or gourmet menu can range from ₹800-₹1,500 per person. High-end options, including seafood and exotic ingredients, can push costs beyond ₹2,000 per head.
2. Catering Service Style
Buffet Style: More affordable, ranging from ₹500-₹1,200 per person.
Plated Service: Costs more due to additional staffing, averaging ₹1,000-₹2,000 per guest.
Live Counters: Adds ₹200-₹500 per person for fresh, made-to-order dishes.
3. Venue and Logistics
If the venue lacks a kitchen, caterers may charge extra for setup and transportation. Outdoor events may require additional equipment, increasing costs by ₹50,000–₹1,00,000.
4. Staffing and Rentals
Hiring servers, bartenders, and chefs adds ₹50,000–₹1,50,000 to the total cost. Additional rentals like tables, chairs, and décor may add ₹20,000–₹80,000.
Estimated Total Cost
For 200 people, the catering cost typically falls between ₹1,00,000 (basic buffet) to ₹4,00,000+ (premium experience).
Saving Tips
Opt for seasonal ingredients.
Choose a buffet over plated service.
Limit the number of dishes.
By carefully selecting your menu and service, you can manage costs while delivering a great catering experience.
